Position Description:

We are seeking a team member to work in our Business Office performing back-office functions supporting a highly visible and active organization.
This is a purely back-office role, focusing on supporting purchasing activities for the group.
The individual will not act as a company buyer but will be responsible for handling administrative and support activities related to procurement for the group.

Position Responsibilities:

PO & Billing Management: The group handles between 600-800 purchase orders (POs) and billings annually, ensuring accuracy and proper documentation.
Invoice and Budget Oversight: Manage purchase orders, invoices, track payments, and oversee budgets to ensure financial compliance.
Event Budgets Oversight: Creation of event budgets, manage event purchase orders, invoices, track payments, and oversee budgets to ensure financial compliance.
Payment Processing: Handle payments through various methods, including checks and other payment modes.
Stakeholder Interaction: Collaborate with Group team members, internal buyers for support purposes and interact with vendors to resolve issues or obtain necessary information.

Skills Required:

Create and follow-up on purchase orders Create and follow-up on check requests Create, register and follow-up on event budgets within the organization.
Monitor and manage invoices and processing, work with departmental team for approvals. Corresponding with vendors by email and phone Organizing office and sample room
Responsible for record keeping related to purchase orders or check requests
Provide administration support to the business team covering all departmental issues/queries
Manage orders through the AURORA/ARIBA system and other online systems
Ability to coordinate multiple tasks in various environments
Ability to multitask in our fast-paced business office
Must be organized and extremely detail oriented
Must be self-motivated and work well without direct supervision
Ability to communicate effectively via email with vendors
Ability to work well with a team alone
Willing to learn new systems and software

Experience Required:

Previous experience in a business/buying office preferred
Must be well versed in using technologies and software - Office 365, DocuSign, and others.

Preferred Experience for Recent Graduates: Only candidates with prior experience in accounts receivable, accounts payable, or payment management will be considered.

Education Required:

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Purchasing Admin