Technical Coordinator

Job Description:

• Our Research & Advanced Engineering (R&A) group is seeking a technically skilled coordinator to support two Directors.
• This role combines technical coordination, data and project management, and executive administrative support.
• The right candidate will be highly proficient in Microsoft 365 tools (especially SharePoint, Excel, Teams, and PowerPoint) and able to manage projects, resources, and reporting, while also providing professional executive-level support.
• The focus of this role is on technical coordination and organizational excellence-administrative duties will follow naturally for a candidate with the right technical foundation.

Key Responsibilities:

Technical & Coordination (Primary Focus):

• Develop and manage SharePoint sites and lists; oversee team access and data integrity.
• Build and maintain Excel-based trackers, resource allocations, and activity lists; drive items to closure.
• Create PowerPoint decks and materials for All Hands, leadership meetings, and large events.
• Support budgeting, financial tracking, and reporting; assist with expense oversight.
• Manage project coordination, including scheduling, deliverables tracking, and follow-up actions.
• Organize and coordinate large in-person meetings and events, including logistics, agendas, and supporting materials.
• Assist with data management and reporting to support decision-making.

Executive Administrative Support (Secondary Focus):

• Manage complex calendars, coordinate travel (Concur), and prepare expense reports. Handle executive communications with discretion and professionalism.
• Organize monthly team meetings, skip-level sessions, and director-level reviews.
• Support directors in day-to-day operations, ensuring priorities and deadlines are met.
• Provide customer-focused service to internal and external stakeholders.

Skills Required:

• 3 years of experience in a technical coordinator, project coordinator, or executive administrative role in a corporate environment.
• Strong proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook), Microsoft SharePoint (site creation, list management), and Teams.
• Experience with budgeting, financial reporting, and expense management.
• Proven ability to manage data and reporting, ensuring accuracy and consistency.
• Experience coordinating projects and large meetings/events.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and problem-solving skills.
• Ability to work with sensitive information while maintaining confidentiality.

Skills Preferred:

• Experience with project management tools and tracking deliverables.
• Event coordination (onsite meetings, corporate events, conferences).
• Travel management experience (Concur or similar).
• Research and data-gathering skills to support leadership initiatives.

Education Required:

High School Diploma or equivalent

Education Preferred:

Bachelor's Degree, associate degree

Additional Information:

• POSITION IS HYBRID / 4 DAYS PER WEEK
• Candidate's credentials are reflective of their capabilities and skill level listed on their resume.
• Candidates may be asked to perform certain tasks during the interview.