HR Administrative Support

Position Description:

This position reports to our Plant Manager. You will support the Plant Manager, Assistant Plant Manager, and the Operating Committee. You will also work in partnership with Human Resources on a variety of initiatives. The successful candidate will be a highly trusted, organized individual who exercises a great deal of discretion, and has exceptional interpersonal and multi-tasking skills.

What We Want You to Do:

• Handle confidential information with sound judgement.
• Create and maintain spreadsheets for leadership (KPI s; goals; budgets). Manage Senior Leadership Team s Outlook calendars.
• Prioritize meeting requests while troubleshooting conflicts.
• Play a key role in the planning and organization of company-wide events (Town Hall Meetings, offsite events). Key contributor in event planning.
• Research event-related options (venue, location, catering) and assist with preparing budget proposals, communication pieces, and oversee event logistics (coordinate numerous vendors, entertainment).
• Prioritizes and manages multiple projects simultaneously.
• Following through on issues in a timely manner.
• Assist with compiling information and preparing spreadsheets.
• Assist with PowerPoint slides for various topics and events.
• Partner with Plant Leadership Team for various reports, data, information and requests on behalf of President.
• Create and maintain re-occurring and one-off reports.
• Take minutes during meetings and distribute minutes.
• Assist with purchasing and maintaining supplies for the office.
• Arrange travel for Plant Leadership Team.
• Process expenses report and submit through T&E system.
• Oversee travel arrangements and the expense reimbursement process for visitors.
• Special projects and tasks assigned.

Skills Required:

• Microsoft Excel
• Microsoft PowerPoint
• Project Management
• Communications

Experience Required:

• 5 years of experience in an Administrative Assistant role supporting senior leaders.
• Experience using Travel & Expense software i.e., Concur.
• Highly proficient managing senior level Outlook calendars.
• Proficient skills in Microsoft Suite to include Word, Excel, Outlook and PowerPoint.
• Ability to maintain confidentiality.
• Excellent organizational and time management skills.
• Strong interpersonal and verbal and written communication skills.
• Highly organized and ability to oversee multiple projects at once.
• Works with a sense of urgency, thoroughness, while maintaining composure.

Education Required:

• High School Diploma/GED