Dearborn, MI, US
- Position Description:
- We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant to provide comprehensive operational support to Digital Product senior leaders. This pivotal role goes beyond traditional administrative support, requiring a strategic mindset and the ability to actively orchestrate key initiatives and manage complex workflows. If you thrive in a fast-paced environment, possess an innate ability to anticipate needs, and excel at bringing disparate elements together for a common goal and driving operational excellence, this is the perfect opportunity for you.
- Job Responsibilities:
- Executive Leadership Support & Operational Management:
- Strategically manage & optimize calendars, scheduling and coordinating complex meetings & events across multiple time zones, proactively identifying and resolving conflicts for leaders in Digital Product
- Serve as a primary communication orchestrator, efficiently filtering, prioritizing, & managing emails to ensure timely follow-up
- Prepare & refine high-quality reports & presentations synthesizing complex information, working with confidential and sensitive data to support strategic decision-making
- Orchestrate comprehensive domestic & international travel, planning detailed itineraries, accommodations, and ground transportation
- Manage & process expense reports, invoices, and other financial documentation, ensuring operational efficiency and compliance Project & Process Facilitation:
- Drive meeting effectiveness by preparing agendas, capturing detailed minutes, tracking action items to foster accountability and ensure timely follow-through
- Act as a central hub for inter-departmental projects, proactively streamlining communication channels & information flow to enhance collaboration and project momentum
- Design, implement, and maintain robust processes for tracking key deliverables, ensuring transparency & progress
- Lead the planning and end-to-end execution of team events, workshops, and activities.
- Proactively identify bottlenecks and challenges within workflows, developing and implementing effective, timely solutions to optimize processes Communication & Collaboration:
- Cultivate & maintain strong, collaborative relationships with internal teams and key external partners to facilitate seamless operations and communication
- Strategically anticipate & proactively prepare leaders for critical activities, ensuring they are fully equipped and briefed
- Draft & manage clear, concise internal communications on behalf of leadership, ensuring alignment with strategic messaging.
- Skills Required:
- Business Process Support, Administrative Assistant, Microsoft Office, Project Support, Process Improvement
- Experience Required:
- 5 years of progressive experience as an Executive Assistant supporting senior-level executives, with a demonstrated focus on operational coordination and project facilitation.
- Proven ability to strategically manage and prioritize complex tasks, cross-functional projects, and critical deadlines with exceptional attention to operational detail.
- Superior organizational, strategic time management, and proactive problem-solving skills, demonstrated ability to anticipate complex needs and implement solutions independently.
- Exceptional written and verbal communication and interpersonal skills, capable of influencing and interacting professionally and effectively with all levels of the organization and external stakeholders.
- Advanced proficiency with Microsoft Office Suite and collaboration tools (i.e., Outlook, Word, Excel, PowerPoint, Teams, and Miro).
- A highly resourceful, autonomous, and adaptable mindset, consistently seeking opportunities to optimize operational processes and drive efficiency.
- Discretion and integrity when handling highly confidential information.
- Ability to thrive and lead in a fast-paced, dynamic, and evolving environment, expertly navigating ambiguity with resilience and a solution-oriented approach.
- Education Required:
- Associate Degree
- Education Preferred:
- Bachelor's Degree
